Document Automation
Stop drafting documents
your system should generate.
We build automated document generation for UK law firms — engagement letters, client care, standard correspondence and precedents produced from your matter data without anyone drafting from scratch.
Drafting the same documents. Every matter. Every time.
Fee earner time on admin
An engagement letter, a client care document and a terms of business — drafted, formatted, checked and sent for every new matter. At ten minutes a document and fifty new matters a month, that’s hours of fee earner time on work that should be automatic.
Inconsistency across the team
When each fee earner drafts from their own template, the quality and content varies. A document that goes out of date in one person’s template stays wrong until a client complains.
Re-keying data already in the system
The client’s name, address, matter reference and fee arrangement are already in your PMS. But every standard document has to have that data typed in again — because the documents aren’t connected to the system.
The documents that should never be drafted by hand.
Engagement letters
Triggered on new matter creation — pre-populated with client details, matter type, fee arrangement and supervising partner.
Client care documents
Complaints procedure, terms of business, GDPR notices and regulatory disclosures generated automatically for each matter type.
Standard correspondence
Acknowledgment letters, update letters, chase letters — generated from case events and sent without manual drafting.
Precedents & templates
Firm-wide precedents connected to matter data — merge fields populated from your PMS, formatted consistently, version-controlled.
Court forms & submissions
Standard court forms pre-populated from matter data — reducing the time to prepare and file standard documents.
Triggered by case events
Documents generated automatically when a case stage is reached — exchange, completion, issue, settlement — rather than relying on someone to remember to produce them.
Map. Build. Connect. Run.
Document audit
We map every document type your firm produces, how often, who drafts it and what data it contains. Usually reveals more automation opportunities than the firm expected.
Build & connect
Templates built, merge fields mapped to your PMS data and triggers configured. Documents tested against real matter data before go-live.
Automated and running
Your team stops drafting. The system produces the document, the fee earner reviews it in under a minute and it goes out. Consistent, fast, already populated.
The business case for document automation.
More billable hours per fee earner
Time spent drafting standard documents is time not spent on the work that generates revenue. Automation moves fee earners toward billable work without adding headcount.
Consistent quality
Every document produced to the same standard, with the same up-to-date terms, every time. No variation between fee earners, no outdated templates in circulation.
Part of a connected system
Document automation is most valuable when it’s connected to your PMS, your intake process and your case management workflows — not a standalone tool nobody checks.
Common questions
Before you ask — here are the honest answers.
Straight answers about how we work, what to expect and what it costs.
Still have questions? We're happy to talk through your specific situation — no pitch, no pressure.
Get Started
Map your document
automation.
We'll audit what your firm produces and show you what can be automated and how quickly.
Engagement letters
Client care
Standard correspondence
Precedents
Prefer to email?
hello@lawtools.ioTell us about your firm
What do you need automated?
Complete the form and we'll come back to you within one working day.